Administrative Assistant to the Office of K-12 Curriculum and Instruction, Pitt County Schools

Reports to: Director of Curriculum and Instruction

Terms of Employment: 12 months

Qualifications: Associate's Degree

• Experience in Fiscal Budget Management
• Experience in using Google and Microsoft programs
• Experience using Google Docs and Spreadsheets
• Ability to effectively express ideas orally and in writing with professionalism
  
  

Essential Job Functions

• Provides Support to the K-12 Director of Curriculum and Instruction, Curriculum and Instruction staff, and K-12 principals
• Communicates to the K-12 Director of Curriculum and Instruction the requirements and needs of the district
• Prepares all required reports and maintains appropriate records for programs for fiscal monitoring and/or audits
• Prepares and maintains purchase orders, professional leave forms, contracts, and travel reimbursements
• Perform any bookkeeping tasks associated with the Department of Curriculum and Instruction, including preparing and maintaining purchase orders, professional leave forms, contracts,
  
  

and travel reimbursements

• Disseminates pertinent information regarding funding availability as appropriate to meet programs' needs
• Interacts and answers questions professionally and appropriately with the public and district staff
• Makes travel arrangements for the K-12 Director of Curriculum and Instruction, curriculum specialists, and others as needed
• Makes necessary arrangements for meetings, including date, location, and time, contacting those who need to attend, and seeing that all materials are prepared on matters to be discussed
• Coordinates training, including date, location, and time, contacting those who need to attend, and ensuring that all training materials are provided
• Assists with the coordination of textbook and digital content adoption process
• Maintains regular filing systems
• Processes all incoming and outgoing mail
• Places and receives telephone calls, records messages, and keeps the Director of Curriculum and Instruction informed
• Assesses needs, orders, and maintains supplies, materials, and equipment needed
• Utilizes current technology to complete tasks
• Prepares correspondence and reports as instructed
• Performs other duties and responsibilities as assigned by the K-12 Director of Curriculum and Instruction Director
• Assume weekly and monthly "Weekly Memo" duties.
• Act as liaison between the Director of Curriculum and Instruction and the school administrative staff.
• Supports the back-office process for the implementation of Read to Achieve Summer Camp.
• Ability to maintain confidential reports, evaluations, and other information.
• Ability to handle multiple responsibilities in an efficient, mature manner; make decisions, prioritize, and meet deadlines
  
  

Must Be Able To

• Operate a variety of equipment, including computers/laptops, copiers
• Operate a motor vehicle
• Listen and communicate effectively in order to gather, convey or exchange information
• Respond appropriately to inquiries or complaints
• Write using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style
• Interpret and carry out oral and/or written instructions
• Demonstrate continued professional curiosity and growth
• Communicate effectively and efficiently in a variety of settings, using appropriate terminology and etiquette by telephone and email
• Perform basic math functions to understand and interpret data, to balance budgets
• Prepare, read, and comprehend a variety of job-related forms, reports, spreadsheets, maps, plans, records, documentation, and correspondence
• Deal with people beyond giving and receiving instructions