Accounts Payable Manager
Accounting & Finance, Sales & Business Development · Full-time
Greenville, NC, USA
ACCOUNTS PAYABLE MANAGER
Company | INOX SOLAR |
Department | Finance / Accounting |
Reports To | Controller / Director of Finance |
Employment Type | Full-Time |
FLSA Classification | Exempt, subject to review of actual job duties and applicable law |
Location | Onsite – INOX SOLAR |
POSITION SUMMARY
INOX SOLAR is seeking an experienced and detail-oriented Accounts Payable Manager to oversee the company's accounts payable operations, vendor payment processes, and related accounting activities. This position is responsible for managing the accounts payable team, ensuring timely and accurate invoice processing, maintaining strong internal controls, resolving vendor issues, and supporting month-end and year-end financial close activities. The Accounts Payable Manager will work closely with Accounting, Purchasing, Receiving, Operations, and executive leadership to improve financial processes, maintain vendor relationships, and ensure compliance with company policies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounts Payable Operations
- Oversee daily accounts payable activities, including invoice receipt, verification, coding, approval, and processing.
- Ensure vendor invoices are accurately recorded and processed according to established payment schedules.
- Review invoices for appropriate approvals, supporting documentation, purchase orders, and receiving records.
- Oversee purchase order matching and three-way matching procedures.
- Monitor invoice discrepancies, duplicate invoices, credit memos, and outstanding payments.
- Establish priorities and ensure accounts payable transactions are processed accurately and efficiently.
- Maintain accurate accounts payable records and supporting documentation.
- Ensure transactions are recorded in the appropriate accounting periods.
Team Leadership and Management
- Supervise, train, and develop accounts payable personnel.
- Assign responsibilities, monitor workloads, and establish performance expectations.
- Review team performance to ensure accuracy, productivity, and compliance with procedures.
- Develop and maintain standard operating procedures for accounts payable activities.
- Provide guidance to team members on complex invoice issues and vendor disputes.
- Promote accountability, teamwork, and continuous process improvement.
Vendor Management and Relationships
- Oversee vendor account maintenance and ensure vendor records are accurate and complete.
- Manage escalated vendor inquiries involving invoices, payment status, billing discrepancies, and outstanding balances.
- Coordinate with Purchasing and other departments to resolve vendor disputes.
- Oversee vendor statement reconciliations and investigate outstanding balances.
- Ensure required vendor tax documentation and payment information are maintained securely.
- Support vendor onboarding and changes to vendor records in accordance with verification and approval controls.
Payment Processing and Cash Management Coordination
- Oversee payment preparation and processing, including checks, ACH, wire transfers, and other approved payment methods.
- Coordinate payment schedules with Finance leadership to support cash flow planning and payment priorities.
- Review payment batches and supporting documentation before required authorization.
- Ensure appropriate segregation of duties and approval controls for vendor payments.
- Investigate payment discrepancies, returned payments, and potential duplicate payments.
- Maintain accurate payment records and support payment-related reporting.
Reconciliations and Financial Close
- Oversee reconciliation of vendor statements and accounts payable balances.
- Manage accounts payable activities related to month-end and year-end close.
- Review accounts payable aging reports and monitor overdue invoices.
- Identify invoices requiring accruals and coordinate with Accounting for proper period-end reporting.
- Review accounts payable subledger balances and assist with general ledger reconciliations.
- Prepare and review accounts payable reports, schedules, and management summaries.
- Provide documentation and support for internal and external audits.
Internal Controls, Compliance, and Risk Management
- Establish, implement, and monitor accounts payable policies, procedures, and internal controls.
- Ensure invoices and payments are properly authorized and supported by appropriate documentation.
- Monitor compliance with company purchasing and payment policies.
- Help prevent duplicate payments, unauthorized transactions, vendor fraud, and payment errors.
- Ensure vendor banking changes are independently verified and appropriately approved.
- Maintain confidentiality of financial records, vendor information, and company banking details.
- Support financial audits, internal reviews, and compliance initiatives.
- Recommend corrective actions when control weaknesses or recurring errors are identified.
Systems, Reporting, and Process Improvement
- Oversee the use of accounting systems and ERP platforms for accounts payable processing.
- Identify opportunities to automate invoice processing and improve workflow efficiency.
- Develop and monitor KPIs, including invoice processing time, payment accuracy, invoice aging, and exception rates.
- Maintain accurate electronic records and document retention practices.
- Collaborate with IT and other departments to resolve system issues and improve accounting processes.
- Implement improvements to reduce processing costs, errors, and payment delays.
- Prepare regular accounts payable performance reports for Finance leadership.
Cross-Functional Collaboration
- Partner with Purchasing, Receiving, Operations, and other departments to resolve invoice and purchase order discrepancies.
- Coordinate with Finance leadership regarding payment priorities, cash requirements, and reporting needs.
- Support the development and enforcement of purchasing and expense policies.
- Communicate process requirements and provide guidance to employees involved in invoice approval.
- Perform other accounting and finance duties as assigned.
REQUIRED QUALIFICATIONS
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- Five or more years of accounts payable or accounting experience, including supervisory or management responsibilities.
- Strong understanding of accounts payable processes, general accounting principles, and internal controls.
- Experience managing invoice processing, vendor reconciliations, payment cycles, and financial close activities.
- Demonstrated ability to lead, train, and develop accounting personnel.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience using an ERP or accounting system.
- Strong analytical, organizational, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
- Ability to handle confidential financial information with discretion.
PREFERRED QUALIFICATIONS
- Experience in manufacturing, solar energy, renewable energy, or another industrial environment.
- Experience with high-volume accounts payable operations.
- Experience with ERP systems such as SAP, Oracle, NetSuite, Microsoft Dynamics, or similar platforms.
- Knowledge of purchase order controls and three-way invoice matching.
- Experience with electronic payment systems, ACH, and wire transfers.
- Experience with audit preparation, month-end close, and financial reporting.
- Experience implementing accounts payable automation or workflow improvements.
- Familiarity with vendor tax documentation and applicable recordkeeping requirements.
KEY COMPETENCIES
- Leadership and team development
- Accounts payable and accounting expertise
- Financial controls and risk management
- Vendor relationship management
- Analytical thinking and problem-solving
- Accuracy and attention to detail
- Process improvement and efficiency
- Communication and collaboration
- Organization and time management
- Confidentiality and accountability
WORK ENVIRONMENT
This is an onsite position at the INOX SOLAR facility. The Accounts Payable Manager will primarily work in an office environment and regularly collaborate with Accounting, Purchasing, Receiving, Operations, vendors, and executive leadership. Occasional schedule flexibility may be required during month-end close, year-end close, audits, or other critical financial deadlines.
PHYSICAL REQUIREMENTS
Ability to sit and work at a computer for extended periods; communicate effectively by telephone, email, and in person; and maintain files and handle routine office materials. The employee must be able to perform the essential functions of the position with or without reasonable accommodation.
EQUAL EMPLOYMENT OPPORTUNITY
INOX SOLAR is an equal opportunity employer and considers qualified applicants in accordance with applicable federal, state, and local employment laws.