JOB DESCRIPTION

Accounts Payable Specialist

POSITION SUMMARY

INOX SOLAR USA is seeking a detail-oriented and organized Accounts Payable Specialist to support the company's accounting and finance operations. The Accounts Payable Specialist will be responsible for processing vendor invoices, maintaining accurate accounts payable records, reconciling accounts, preparing payments, and assisting with month-end closing activities.

The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage a high volume of invoices and transactions while maintaining accuracy and meeting deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounts Payable Processing

• Process and accurately enter vendor invoices into the accounting system.
• Review invoices for accuracy, proper approvals, supporting documentation, and appropriate coding.
• Match invoices with purchase orders, receiving documentation, and other supporting records.
• Research and resolve invoice discrepancies with vendors and internal departments.
• Maintain accurate vendor account records.
• Process credit memos and adjustments as needed.
• Ensure invoices are processed in accordance with company policies and procedures.

Vendor Management

• Maintain accurate vendor information and documentation.
• Communicate with vendors regarding invoices, payment status, account discrepancies, and billing questions.
• Research outstanding balances and resolve vendor account issues.
• Assist with vendor statement reconciliations.
• Ensure required vendor documentation is maintained.

Payment Processing

• Prepare accounts payable payment batches according to established payment schedules.
• Assist with check, ACH, wire, and other payment processing.
• Verify payment information before processing.
• Maintain accurate records of payments.
• Assist with researching and resolving payment discrepancies.

Reconciliations and Month-End Close

• Reconcile vendor statements and accounts payable balances.
• Assist with month-end and year-end closing activities.
• Prepare AP reports and supporting schedules.
• Identify outstanding invoices and accrual requirements.
• Assist with maintaining accurate general ledger records.
• Provide documentation and support for internal and external audits.

Internal Controls and Compliance

• Follow established accounting policies, procedures, and internal controls.
• Maintain appropriate documentation for all AP transactions.
• Protect confidential financial and vendor information.
• Assist with identifying and preventing duplicate payments and potential fraud.
• Ensure transactions are properly authorized and documented.

Additional Responsibilities

• Assist the Accounting Department with special projects and reporting.
• Work with Purchasing, Receiving, Operations, and other departments to resolve invoice issues.
• Maintain organized electronic and physical accounting records.
• Assist with improving accounts payable processes and procedures.
• Perform other accounting duties as assigned.

REQUIRED QUALIFICATIONS

PREFERRED QUALIFICATIONS

DISCLAIMER

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, or working conditions. INOX Solar Americas reserves the right to modify, add, or remove duties as business needs require.